Ships vs. Land Event Cost Comparison


Comparative analysis of what is typically included in your price when conducting a meeting on a ship versus a land venue. 

Special Note on Occupancy: Cruise lines are structured to have double occupancy in each stateroom. Typically, they impose a single supplement for those traveling as a single in a cabin. That can be fairly costly. We encourage you to consider double occupancy if budget is a major consideration in your event. 

Note: Based on items which are normally included on cruise ships that are appropriate to support group events. Cruise lines differ on policies and inclusions.
 Items Cruise Line Typical Meeting
 Staterooms /Sleeping Rooms
• Complimentary Room Service -- 24 Hours YES NO
• Complimentary In-Room Movies YES NO
 Air Nationwide May be Included in the Price*
• Round-Trip Air Included in Pricing YES NO
• Round-Trip Transfers may be Included YES NO
• Breakfast YES NO
• Lunch YES NO
• Dinner YES NO
• Afternoon Snack and Ice Cream YES NO
• Complimentary Coffee -- 24 Hours YES NO
• Off Hours Casual Complimentary Dining YES NO
• Late-night Mini-Buffet YES NO
• 24 Hour Pizzeria (most cruise lines) YES NO
• 2 Full-Production Shows YES NO
• Midnight Special Show YES NO
• Solo Entertainers, Bands and Orchestra/No Cost YES NOT LIKELY
• Lavish Complimentary Cocktail Reception YES MAYBE
 Meeting Services
• Choice of Number of Meeting Rooms at No Extra Cost YES MAYBE
• Basic A/V Equipment Complimentary YES NO
• Extensive AV and Computer Equipment at Extra Charge YES YES
• Permanent Theater Seating with Production Lighting and Sound System YES NOT LIKELY

* Based on Cruise Lines' Fly-Aweigh Program


SONY Radio/CD/Cassette Player 2                   27" PANASONIC TV/VCR Combo 2

27" PANASONIC TV w/plastic cart 1                 ELMO Overhead Projector 3

EIKI Overhead Projector 1                                LCD Projector (Portable) 1

PANASONIC Data Recorder 1                          Cordless Hand Held Mouse 4

MINIVOX Speakers 3                                        Laser Pointer 2

Kodak Carousel Slide Tray 6                            ELMO Slide to Video Projector 2

ELMO Visual Presenter EV-500 AF 1               DA-Lite Portable Screen 2

AV Plastic Cart 1                                              AV Metal Carts with Skirting 2

Whiteboard (no easel) 4                                   Flipchart/Whiteboard 8

Dalite Flipchart/Whiteboard 2                          Dalite Heavy Duty Gold Easels 12

Aluminum Easels 30                                        Pad Retainer 12

Folding Card Room Tables 5                           6-Foot White Tables 15

Chairs 135                                                        Podium (Tall) 3

Half Tabletop Podium 3                                  SURE SM-57 MIC 2

Power Bar 12                                                   Heavy Duty Extension Cords 15

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