Ships vs. Land Event Cost Comparison

 

Comparative analysis of what is typically included in your price when conducting a meeting on a ship versus a land venue. 

Special Note on Occupancy: Cruise lines are structured to have double occupancy in each stateroom. Typically, they impose a single supplement for those traveling as a single in a cabin. That can be fairly costly. We encourage you to consider double occupancy if budget is a major consideration in your event. 

Note: Based on items which are normally included on cruise ships that are appropriate to support group events. Cruise lines differ on policies and inclusions.

Items	Cruise Line	Typical Meeting
Staterooms /Sleeping Rooms
• Complimentary Room Service -- 24 Hours	YES	NO
• Complimentary In-Room Movies	YES	NO
Air Nationwide May be Included in the Price*
• Round-Trip Air Included in Pricing	YES	NO
• Round-Trip Transfers may be Included	YES	NO
Meals
• Breakfast	YES	NO
• Lunch	YES	NO
• Dinner	YES	NO
• Afternoon Snack and Ice Cream	YES	NO
• Complimentary Coffee -- 24 Hours	YES	NO
• Off Hours Casual Complimentary Dining	YES	NO
• Late-night Mini-Buffet	YES	NO
• 24 Hour Pizzeria (most cruise lines)	YES	NO
Entertainment
• 2 Full-Production Shows	YES	NO
• Midnight Special Show	YES	NO
• Solo Entertainers, Bands and Orchestra/No Cost	YES	NOT LIKELY
• Lavish Complimentary Cocktail Reception	YES	MAYBE
Meeting Services
• Choice of Number of Meeting Rooms at No Extra Cost	YES	MAYBE
• Basic A/V Equipment Complimentary	YES	NO
• Extensive AV and Computer Equipment at Extra Charge	YES	YES
• Permanent Theater Seating with Production Lighting and Sound System	YES	NOT LIKELY
* Based on Cruise Lines' Fly-Aweigh Program COMPLIMENTARY EQUIPMENT  - TYPE and QUANTITY SONY Radio/CD/Cassette Player 2                   27" PANASONIC TV/VCR Combo 2 27" PANASONIC TV w/plastic cart 1                 ELMO Overhead Projector 3 EIKI Overhead Projector 1                                LCD Projector (Portable) 1 PANASONIC Data Recorder 1                          Cordless Hand Held Mouse 4 MINIVOX Speakers 3                                        Laser Pointer 2 Kodak Carousel Slide Tray 6                            ELMO Slide to Video Projector 2 ELMO Visual Presenter EV-500 AF 1               DA-Lite Portable Screen 2 AV Plastic Cart 1                                              AV Metal Carts with Skirting 2 Whiteboard (no easel) 4                                   Flipchart/Whiteboard 8 Dalite Flipchart/Whiteboard 2                          Dalite Heavy Duty Gold Easels 12 Aluminum Easels 30                                        Pad Retainer 12 Folding Card Room Tables 5                           6-Foot White Tables 15 Chairs 135                                                        Podium (Tall) 3 Half Tabletop Podium 3                                  SURE SM-57 MIC 2 Power Bar 12                                                   Heavy Duty Extension Cords 15 Request a Proposal and Price Quote for your Company